Office Manager

Description

Reports to program director. Directly supervises the clerk. Performs a variety of clerical and administrative duties related to human resources and administration.

Essential Functions:

1. Performs the necessary clerical functions for the human resources office.
2. Maintain up-to-date personnel files.
3. Provide follow-up correspondence to applicants and agencies regarding employment status.
4. Ensure all new hire information and other personnel changes are entered into the computer and proper notification forwarded to payroll and ensure adequate and up-to-date personnel records are maintained.
5. Inform new employees of available insurance benefits, procedures, etc. Coordinate with insurance company regarding claims, resolution of problem cases, etc.
6. Coordinate affirmative action compliance and equal employment opportunity. Advise and assist supervisors in employee relations and benefit matters.  Refer non-routine questions to corporate human resources.
7. Forward grievance, discrimination charges, requests for termination and other critical personnel matters to the program director for recommendation, review and coordination with the corporate office.
8. Process paperwork for terminating employees, perform exit interviews, employee attitude surveys and report results to program director and corporate human resources.
9. Coordinate all accounting functions with the corporate finance department.
10. Maintain accurate weekly and monthly reports. 

It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

 Education and Experience Requirements:

Graduation from an accredited senior high school or equivalent or GED. Two (2) years of human resources, administrative or related experience preferred.  Must be knowledgeable in business correspondence, including writing, spelling, grammar and appropriate formats, and possess strong interpersonal communication skills. Valid driver’s license in the state of Texas with an acceptable driving record required, unless waived by management.

Benefits:

MTC’s caring philosophy defines its commitment to providing its employees and family members with quality and competitive benefit options that address health and wellness needs. We understand and accept our responsibility to deliver the information and tools necessary to allow each employee to make informed decisions on health, wellness, financial security, retirement, and many other benefits.

MTC offers a variety of benefits to assist employees in balancing their personal and professional lives, such as:

• Medical, vision, and prescription drug benefits
• Dental benefits
• Life insurance
• Accidental death and dismemberment insurance
• Short-term and long-term disability benefits
• 401(k) retirement plan
• Employee assistance program
• Sick leave and vacation (or PTO, varies by location)
• Holidays
• Bereavement leave
• Civic duty and military leave
• Travel insurance
• Education assistance

In addition to the benefits listed above, MTC also provides its employees with its BIONIC (Believe it or Not I Care) Wellness Program. This free program features a wide range of tools, resources, and communication to address employee wellness from a mental, emotional, and physical perspective. Key components of the program include:

• Access to a comprehensive wellness website, including a personal health assessment, exercise and nutrition planners, and online education and courses.
• Personal health coaching to help improve nutrition, exercise, stress management, and other health and wellness topics.
• Tobacco cessation program that includes telephonic coaching, nicotine replacement therapy, and additional educational material.
• Newsletters, video features, and other communications to address employee health and wellness.