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OTP/ACT Coordinator

Location: Tulsa, OK
Job ID: 45561
Facility: Job Corps

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Description

Reports to the programs director.  Responsible for the career case management of students enrolled in the advanced center training (ACT) and other training programs (OTP) in compliance with government and management directives.


Job Duties:
  1. Plan and coordinate the center’s OTP and ACT programs.
  2. Responsible for the overall case management of students enrolled in the center’s ACT/OCT program.
  3. Conduct personal interview and other assessments to analyze and recommend referral services for each assigned students as needed; refer students to other program areas as appropriate and necessary.
  4. Manage the college application process for OTP and ACT students.
  5. Guides students through the college and FAFSA application process.
  6. Ensure potential ACT college students participate in academic and center activities promoting and preparing them for college entry.
  7. Maintain college counseling file and documentation in accordance with MTC and DOL guidelines.
  8. Ensure college students duty status and CIS schedule are reflected accurately in CIS. Responsible for verifying, documenting and requesting personal and administrative leaves. Ensure attendance is documented in CIS.
  9. Responsible for college recruitment activities. Meet with career preparation classes to review the program requirements and benefits.
  10. Develop, foster and maintain relationships with ACT institute officials. Responsible for the maintenance and creation of MOUs and Articulation agreements.
  11. Document student movement and performance throughout CDSS in case notes, PCDP and counseling folder.
  12. Works collaboratively with center staff to ensure student needs are being met. Documents services in CIS and counseling folder. Serve as the chair of student’s case management team.
  13. Conduct evaluations of student progress in CIS.
  14. Maintain student confidentiality in accordance to the Privacy Act of 1974.
  15. Conduct group counseling services as assigned.
  16. Document UA retrieval efforts in case notes
  17. Participate in required staff training.
  18. Facilitate evaluation of center services for students and recommend modifications for improvement.
  19. Assess the need for and recommend medical or psychiatric evaluation for emotional or psychological problems; document results and take remedial action when warranted.
  20. Serve as chairperson of the career management team for assigned caseloads.
  21. Conduct continuous interpretation and evaluation of progress in students specific development program; coordinate problem cases and point out areas in which guidance and development can be improved; maintain documentation and record.
  22. Provide continuous adjustment counseling on an individual and group basis.
  23. Provide direct aid to students with personal problems; i.e. sickness/injury/emergency leaves, etc.
  24. Review and audit all assigned areas regularly for contractual compliance.
  25. Assist in the development and implementation of new and revised policies and procedures effecting OTP/ACT programs.
Minimum Qualifications:

Bachelor's degree in human services or related field (including 15 semester hours of instruction in social services related instruction), and one year’s experience in counseling or related field required.  Experience with youth, excellent written and verbal communication skills and computer proficiency also required.  Valid driver's license with an acceptable driving record.

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