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Location: Centerville, UT
Job ID: 47897
Begin your future now and join the nearly 10,000 associates working every day to make a difference in the lives of at-risk populations. Headquartered in Centerville, Utah, Management and Training Corporation (MTC) provides thousands of individuals with life-changing opportunities through our management of Job Corps Centers and Correctional Facilities. Apply today and find out why MTC is a true Leader in Social Impact!
In addition to a competitive salary, team members will enjoy:
- Medical, vision, dental, and prescription drug benefits
- 401(k) retirement plan with company match
- 3 weeks paid vacation and 2 weeks paid sick time
- 11 paid Holidays
- Education/Tuition assistance
- Company-paid Life and AD&D insurance
- Short-term and long-term disability benefits
- Other perks such on-site yoga, off-site CrossFit, clubs, and numerous company events.
Reports to the Vice President & General Counsel, supporting the legal and risk management department. Performs a wide variety of administrative and paralegal functions that require extreme discretion, initiative, self-motivation, and accuracy in compliance with company policies and management directives.
- Provide administrative support to legal and risk management department; answer and direct phone calls, sort and distribute mail, prepare correspondence, organize and maintain files, maintain contact lists, etc.
- Facilitate department communications with facilities, clients, outside law firms, etc.
- Coordinate department meetings, conferences, and other activities.
- Receive and track service of process.
- Coordinate with IS to maintain the internal litigation system and build reports for meetings and proposals.
- Update internal litigation system by entering new claims and lawsuits and tracking pleadings, discovery, email, and trial dates, etc.
- Submit all litigation notifications to clients per contract requirements and prepare and send litigation hold letters.
- Assist in the coordination of special reports and maintain control of reports due in or out of the office.
- Complete department travel advance requests and expense reports.
- Track and maintain professional memberships for department staff.
- Keep a department P-Card for supplies and submit monthly summary reports to finance.
- Create, update and maintain organizational documents, including articles of incorporation or dissolution, bylaws, stock certificates, merger agreements, etc.
- Draft corporate resolutions and other similar documents.
- Prepare and revise teaming agreements, subcontracts and nondisclosure, and other agreements based on existing forms.
- Prepare and file paperwork required by regulatory bodies and assist with compliance programs.
- Locate and develop case-relevant information on pending claims.
- Respond to internal and external requests for information, including assisting in gathering necessary documentation from corporate and site locations.
- Perform basic legal research and draft routine legal documents for review and use by department attorneys and other department staff.
- Categorize and interpret data and review and analyze reports, information responses, and case records.
- Coordinate requests between multiple parties involved in litigation.
- Organize relevant documents for attorney review and case or project preparation.
- Proofread pleadings, prepare exhibits, and e-file documents.
- Track, maintain, and keep current all required state registrations with each Secretary of State for the company and all subsidiaries.
- Update the contract management system by entering new contracts and tracking contracts for expiration and renewal.
- Maintain calendar of events, schedules, and appointments and prepare minutes of meetings. Monitor deadlines.
- Track and maintain all company trademarks.
- Maintain accountability of property; adhere to safety practices.
It is expected that the employee shall perform other duties as assigned by management and commensurate with the position's required skills and education and experience requirements.
- Familiarity with law, legal procedures and protocols, and court systems.
- Satisfactory knowledge of the day-to-day operations of a legal department
- Computer literacy.
- Working knowledge of case management software.
- Proficiency in using virtual data rooms to upload and organize documents.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Proficiency in Adobe Pro.
- Excellent written and verbal communication skills.
- Superb attention to detail and organizational skills.
- Resourceful research and analytical skills.
- Ability to manage and prioritize multiple projects and tasks.
- Ability to follow directions as given, understand the purpose of an assignment, and implement problem-solving abilities as needed.
Education and Experience Requirements:
Five to seven years of experience as a legal assistant and/or paralegal is required. College degree or paralegal certificate preferred. Unless waived by management, a valid driver’s license in the state of employment with an acceptable driving record is required.