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Executive Administrative Assistant, Finance

Location: Centerville, UT
Job ID: 48344
Facility: Corporate

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Begin your future now and join the nearly 10,000 associates working every day to make a difference in the lives of at-risk populations. Headquartered in Centerville, Utah, Management and Training Corporation (MTC) provides thousands of individuals with life-changing opportunities through our management of Job Corps centers and correctional facilities. Apply today and find out why MTC is a true Leader in Social Impact!

In addition to a competitive salary, team members will enjoy:

  • Medical, vision, dental, and prescription drug benefits
  • 401(k) retirement plan with company match
  • 3 weeks paid vacation and 2 weeks paid sick time
  • 11 paid Holidays
  • Education/Tuition assistance
  • Company-paid Life and AD&D insurance
  • Short-term and long-term disability benefits
  • Other perks such as free drinks and snacks, on-site yoga, off-site CrossFit, clubs, and numerous company events.

Position Summary:

Perform a wide variety of duties similar to those of an executive assistant; reports to the Sr. Vice President/CFO.

Essential Functions:

  1. Function as finance department coordinator.
  2. Create presentation materials for the board of directors, committees, and executives, including financial charts and graphs, flow charts, and PowerPoint presentations.
  3. Lead on department projects as assigned including planning, tracking, and communication to key stakeholders.
  4. Assist with budget tracking and reporting.
  5. Manage necessary spreadsheet reports and records for the department.
  6. Maintain corporate finance policy and procedure documents.
  7. Schedule appointments, meetings, etc. with facilities and external parties.
  8. Manage travel arrangements; handle all logistics for the trip and create trip itineraries. Complete expense reports.
  9. Coordinate various department meetings on a routine basis. Create agendas and gather pertinent information from other managers.
  10. Plan various department events.

 Personal Qualities:

  • A proactive approach to problem-solving with strong decision-making skills and follow-through.
  • Strong attention to detail.
  • Excellent knowledge of Microsoft Office programs required, specializing in Word, Excel, PowerPoint, and Outlook.
  • Professional level verbal and written communication skills.
  • Organized, with a well-established process of planning workload; efficient and resourceful.
  • Customer service focused.

 Education and Experience Requirements:

Bachelor’s degree and five years experience in the area of office management or executive administrative assistance required. Prior experience supporting a financial executive is desirable. Knowledge/experience in accounting, banking, legal, and/or finance is helpful. Type a minimum of 65 words per minute. Unless waived by management, a valid driver’s license in the state of employment with an acceptable driving record is required.

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