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Medical Records Clerk

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Location: Chaparral, NM
Job ID: 48798
Facility: Medical

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Otero County Prison Facility, operated and managed by MTC, is committed to serve and protect the people of New Mexico and Texas. The facility provides a structured program intended to encourage and establish a foundation for detainee reintegration into society.  The Otero County Prison Facility encourages employee success by offering opportunities for continuing education and promotions from within.

Pay $16.12 hr

Management & Training Corporation is an Equal Opportunity Employer - 


Position Summary: Reports to the health services administrator. Performs specialized clerical functions in the maintenance of inmate medical records in compliance with MTC Medical, Otero County, and various customer directives.

Essential Functions:

  1. Maintain medical records for a variety of purposes, lab work, x-rays, immunizations, cursory, etc. 
  2. Perform other general clerical duties including, but not limited to typing correspondence, form letters, schedules, forms and reports.
  3. Proofread, copy documents, process incoming and outgoing mail, answer telephone and file.
  4. Maintain records of services and prepare billing documents submitted to appropriate agencies for facility reimbursement of health care costs.
  5. Maintain absolute security and confidentiality of all medical records; observe applicable HIPPA rules.
  6. Complete daily audits of medical records to ensure accuracy quality of documentation and review results for any pattern of deficiencies and communicate these findings to healthcare staff.
  7. Process requests for medical information from outside hospitals, clinics, physicians and secure pertinent medical information from other sources relative to the treatment of inmates.
  8.  Enter every inmate visit with a healthcare professional into the Bureau's Sentry Data System. The contents of each Sensitive Medical Data (SMD) entry will include the following information:
    1. The date and time of the medical encounter.
    2. The type of clinician seen (physician, physician assistant, nurse practitioner, visiting specialist, external specialist, etc.)
    3. An International Classification of Diseases, 9th Revision (ICD-9) code classifying the medical conditions involved.
  9. Coordinate notification of transfers to other health service departments, obtain medical records and review records daily for completeness and accuracy prior to transfer. Ensures that all BP-351 and BP-659 transfer/release forms are completed and faxed to the appropriate departments/agencies.
  10. Promote the development of positive social skills through modeling appropriate behaviors and intervening when inappropriate behaviors are observed; provide regular feedback to staff regarding social skills procedures and intervention techniques. 
  11. Maintain accountability of staff, inmates and property; adhere to safety practices.

It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Education and Experience Requirements:

High school graduate or equivalent; must have an extensive working knowledge of MS Word and MS Excel. Good working knowledge of MS Outlook desired. Ability to communicate effectively, both orally and in writing, is required. Valid driver’s license in the state of New Mexico or the state of Texas with an acceptable driving record required, unless waived by management.


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