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Records Clerk

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Location: Morganfield, KY
Job ID: 49024
Facility: Job Corps

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Up to $1000 SIGN-ON BONUS!!
$16.20 per hour minimum starting wage!

At the Earle C. Clements Job Corps Academy in Morganfield, Kentucky we provide at-risk students with the tools they need to be successful at no cost to them or their families. Our team members enjoy:

Our team members enjoy:

  • Competitive wages
  • Affordable health, dental and prescription drug insurance
  • Paid vacation, paid sick time, 12 paid holidays
  • 401(k)
  • A chance to make a difference every day!  

Earle C. Clements Job Corps is looking for a records clerk.  Our records department keeps everything for the students in files and maintains procedures as mandated by government and management directives. The records clerk maintains forms & reports for each student, is responsible for the clerical tasks and ensures that student documents meet data integrity requirements.

Essential Duties:

  • Prepare accountability forms, student records, student travel and clothing allowance forms, maximum benefit records, status reports, enrollment and separation forms in a timely manner.
  • Operate computers with data processing software installed including OASIS, CIS, MS Office Suite, Outlook and internet search.
  • Audit student record documents to ensure they meet data integrity requirements. Maintain data integrity logs. Report error to manager to make corrections as needed.
  • Perform data control operations and make adjustments necessary to ensure CIS schedules are met and accurate.
  • Prepare CIS reports for distribution to appropriate departments as scheduled.
  • Maintain files on department records, cards, forms and correspondence sent, received and/or requiring further action.
  • Proofread records or forms; copy and data entry of needed information from one record to another, as required; file records in student official record folders according to department standards.
  • Coordinate student transportation arrangements; ensure accountability and return, as appropriate of all transportation documents; conduct activities to retrieve transportation documents, audit logs and reports.
  • Maintain, update and file all active and separated student records in accordance with directives.
  • Maintain a safe and clean work area that models high standards for a work environment.
  • Provide positive, quality customer services to students, staff and other center customers.
  • Participate in student employability programs and activities.
  • Support, promote, and enforce the Job Corps' Zero Tolerance Policy.
  • Promote the development of Career Success Standards by modeling appropriate behaviors, mentoring students where necessary and monitoring both positive and negative behaviors through interventions.
  • Maintain accountability of students and property; adhere to safety practices.
  • Cultivate and maintain a climate on center which is free of harassment, intimidation and disrespect to provide a safe place for staff and students to work and learn.


  • High school diploma or equivalent and one year experience.
  • Must be able to lift up to 20 lbs.
  • Experience with youth, excellent written and verbal communications skills and computer proficiency required.
  • Valid driver's license with an acceptable driving record.

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