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Scheduling/Attendance Clerk

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Location: Tulsa, OK
Job ID: 49107
Facility: Job Corps

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Reports to the programs director.  Responsible for all administrative functions related to the processing of student schedules in compliance with government and management directives.

Job Duties:
  1. Operate electronic data processing equipment.

  2. Assist in the administration of TABE, Pre-GED; interpret test results and enter testing data into the computer system.

  3. Perform input and make adjustments necessary to ensure student schedules are prepared for each training week.

  4. Assist in performing tests on data equipment when error conditions occur to determine the source of malfunction.

  5. Review and audit all assigned areas regularly for contractual compliance and effectiveness of delivery of services to students. Prepare related reports.

  6. Prepare local CIS reports for distribution to appropriate departments; maintain schedules, rosters, and accountability.

  7. Provide form control functions including revising/developing forms, monitoring supplies and reordering forms as needed.

  8. Ensure submission of weekly course completions; post required stop dates in appropriate CIS screens.

  9. Understand and comply with government and company requirements; report any noncompliance concerning student schedules and progress history to the director of designated school and deputy center director.
  10. Ensure that office is clean and attractive at all times; maintain required records.

  11. Ensure student information and testing materials are secured to ensure integrity of program.

  12. Administer follow up systems and verify accuracy of center reports.

  13. Support CDSS by implementing and participating in activities and programs as described in the center’s CDSS plan or as assigned. 
  14. Maintain a safe and clean work area that models high standards for a work environment.
  15. Provide positive, quality customer services to students, staff and other center customers.
  16. Participate in student employability programs and activities.
  17. Support, promote, and enforce the Job Corps’ Zero Tolerance Policy.
  18. Promote the development of Career Success Standards by modeling appropriate behaviors, mentoring students where necessary and monitoring both positive and negative behaviors through interventions.
  19. Maintain accountability of students and property; adhere to safety practices.
  20. Cultivate and maintain a climate on center which is free of harassment, intimidation and disrespect to provide a safe place for staff and students to work and learn.
It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Education and Experience Requirements

High school diploma or equivalent and one-year clerical experience. Associate's degree in business or related field preferred. Experience with youth, excellent written and verbal communications skills and computer proficiency required. Valid driver’s license with an acceptable driving record, unless waived by management. 


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