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Supervisor, Student Records

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Location: Bronx, NY
Job ID: 49245
Facility: South Bronx Job Corps Center

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Ready to be a part of something big? At South Bronx Job Corps Center, we provide at-risk students with the tools they need to be successful at no-cost to them or their families. Our team members enjoy competitive wages, affordable health, dental, and prescription drug insurance, 3 weeks paid vacation, paid sick leave, 11 paid holidays, flexible schedules, 401(k) with company match, and a chance to make a difference every day! Full and part time opportunities available for many positions.

Pay: 19.24 Per hour
Hours: 8:00am - 5:00pm (Mon-Fri)

Reports to the director, finance & administration. Directly supervises the records clerk. Responsible for the management of student records, pay and allowances, leaves, government transportation, maximum benefits, and input and exit processing.
  1. Plan, coordinate and supervise the administrative and student records activities of the department.
  2. Provide staff training, evaluate staff performance, recommend and implement departmental changes to the director, finance & administration, and coordinated with the manager, human resources prior to implementation.
  3. Assist the director, finance & administration, in the preparation of the departmental budget; monitor and control expenditures; review and recommend changes to budget authorizations.
  4. Assist in the development and implementation of new and revised policies and procedures affecting student records;
  5. Regularly assess and audit department for contractual compliance and quality of services to students; prepare reports on audits and assessments.
  6. Supervise maintenance and preparation of all central student records, reports, and other written communications.
  7. Train records clerks on the maintenance and completion of student records; establish work assignments and priorities.
  8. Statistically analyze student records; regularly review and audit records for compliance with DOL requirements.
  9. Coordinate clothing allowance issue, audit of student pay, government transportation and meal allowance administration.
  10. Coordinate with other center staff concerning student records.
  11. Supervise input, exit processing, transfers and extensions of student enrollment.
  12. Ensure timely and accurate submission of student records, reports and other documents to appropriate national, regional, other contractor and center offices.
  13. Maintain accurate and current accountability systems such as morning report, enrollment, allotments, leave records, student pay and profiles.
  14. Audit center student records against DOL data center records for accuracy; resolve discrepancies.
  15. Respond to student, staff and outside agency inquiries regarding student records; ensure Privacy Act compliance.
  16. Provide orientation for new staff and students in student records functions.
Education and Experience Requirements:
Bachelor's degree and two years related experience required. Directly related experience may be considered in lieu of formal education requirements on a year by year basis.  Excellent written and verbal communications skills and computer proficiency required. Valid driver’s license with an acceptable driving record, unless waived by management.

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