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Clerk, Records

Location: Graceville, FL
Job ID: 52934
Facility: Graceville Correctional Facility

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Pay: $11.50/hr.

Ready to be a part of something big? At Management & Training Corporation (MTC) we provide a secure working environment for our staff while offering an at-risk population effective rehabilitation opportunities to assist with leading a healthier, more productive life.

Position Title: Records Clerk


Location: 5168 Ezell Rd., Graceville, FL., 32440

Status: Full Time, Monday – Friday

Our team members enjoy competitive wages, affordable health, dental, and prescription drug insurance, education and tuition assistance, paid time off, 9 paid holidays, flexible schedules, 401(k) with company match, and a chance to make a difference every day!

Position Summary:

Reports to the records supervisor.  Responsible for clerical tasks, systems and procedures related to inmate records administration in accordance with American Correctional Association (ACA) standards, Management & Training Corporation (MTC), Florida Department of Corrections (FDOC) and Florida Department of Management Services (DMS) directives. 

Essential Functions:

  1. Operate data processing equipment.
  2. Coordinate prisoner transfers (to include, but not limited to, review and coordination of inmate movement paperwork related to permanent transfers, final releases, and regularly scheduled buses and vans.)  Provide notification to other institution departments regarding pending inmate movement. Ensure all inmate files are consolidated and labeled prior to transfer.
  3. Organize and maintain Judgment and Commitment (J&C) files.
  4. Review court documents and NCIC rap sheets for possible pending charges and follow through by preparing requests for notification of release for federal, state and local law enforcement agencies.
  5. Conduct review of court orders relating to commitment. Conduct crosscheck of sentencing documents and ensure all appropriate documents are forwarded to the Designation and Sentence Computation Center (DSCC) for sentence computation.
  6. Performs duties related to the institution locator center procedures. 
  7. Proofread records or forms; copy needed information from one record to another as required. 
  8. Assist in Completing proper forms and notification upon inmate deaths or escapes. 
  9. Maintain active index system and inactive card file and assists records coordinator in file retirement and annual archive procedures.
  10. Audit inmate files according to FDOC standards.
  11. Promote the development of positive social skills through modeling appropriate behaviors and intervening when inappropriate behaviors are observed.
  12. Maintain accountability of inmates and property; adhere to safety practices.

It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Education and Experience Requirements:

High school diploma or equivalent, and two (2) years related experience including word processing or computer data entry experience preferred.  Must be computer proficient.  Valid driver’s license in the state of Florida with an acceptable driving record required, unless waived by management.

Post Hire Requirements:

Must successfully complete annual in-service training requirements.


Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through [email protected] or 801-693-2888.

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