Administrative Assistant

Overview

Begin your future now and join the nearly 10,000 associates working daily to make a difference in the lives of at-risk populations. Headquartered in Centerville, Utah, Management and Training Corporation (MTC) provides thousands of individuals with life-changing opportunities through our management of Job Corps Centers and Correctional Facilities. Apply today and find out why MTC is a true Leader in Social Impact!

In addition to a competitive salary, team members will enjoy:

• Medical, vision, dental, and prescription drug benefits
• 401(k) retirement plan with company match
• 3 weeks paid vacation and 2 weeks paid sick time
• 11 paid Holidays
• Education/Tuition assistance
• Company-paid Life and AD&D insurance
• Short-term and long-term disability benefits
• Other perks include on-site yoga, off-site CrossFit, clubs, and numerous company events.

Position Summary:

Reports to the Vice President, Human Resources or Director, Human Resources as assigned.  Performs a wide variety of administrative functions that require extreme discretion and accuracy in compliance with company policies and management directives.

Essential Functions:

1. Perform necessary administrative functions for the human resources department.
2. Provide coverage for the front desk and mailroom as scheduled and/or requested.  Receive telephone calls and visitors in a professional manner.
3. Ensure personnel changes including rehires, transfers, and corrections are entered into the company HRIS system to ensure accurate personnel records are maintained.
4. Provide technical support and training related to the company HRIS.  Assist in updating manuals and other training documents as needed.
5. Maintain organizational charts, position descriptions, and salary structures for existing facilities as well as requests for proposals (RFPs).  Maintain approved documents on the corporate network.
6. Assist in the preparation of documentation needed for contract proposals and RFPs.
7. Route discipline, requests for personnel action, nepotism waivers, merit increases, bonus requests, etc. for appropriate approvals per the decision analysis table (DAT).  Maintain a log of all pending actions.
8. Assist in the coordination and preparation of special reports including key performance indicators (KPIs).
9. Provide new hire overview training to new employees.
10. Ensure new hire documents are uploaded and accurate in the HRIS and electronic personnel files,
11. Conduct E-Verify within the required time period.
12. Maintain accountability of property; adhere to safety practices.
13. Demonstrate a commitment to valuing diversity and contributing to an inclusive working environment.
14. Contribute to our company's Culture of Caring by maintaining positive and respectful relationships with employees, customers, vendors, program recipients, and our community.
15. Ensure day-to-day activities promote sustainability and reduce the impact on the environment by minimizing waste and maximizing recycling; saving energy; and minimizing water usage.

It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Education and Experience Requirements:

High school diploma or GED and three years experience in the area of office management or administrative assistance.  Knowledge of personal computers and Microsoft Office programs required, specializing in MS Word and MS Excel.  Must have excellent verbal and written communication skills.  Unless waived by management, a valid driver’s license in the state of employment with an acceptable driving record is required.

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation Corporate office and need assistance, please contact our Corporate Recruiter through email ([email protected]) or call (801) 693-2600.